UMCHS PDM WORKPLAN

Below is a list of the Umatilla Morrow Head Start, Inc. Policies and Procedures.

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CCR&R

    CCR&R Services

        CCR&R Services

        Commitment to Diversity

        Parent Fee Policy Guideline

        Parent Referral Procedure

        Referral Policy

    CCR&R Brochures

        CCR&R Brochure

        Employer Brochure

    Complaint Policy

        Risk Management Complain Procedure

        Risk Management Complain Procedure - Spanish

    Lending Library

        Checkout Policy

        Toy Washing Policy

        Toy Washing Policy - Spanish

    Mentor Information

        Mentor Recruitment Letter

        Mentor Brochure

    NACCRRAware

        Access to the CCR&R Database

        Child Care Referral Policy

        Policy for Putting Providers on the Internet

    Parent

        Checklist for Finding Quality Care

        Child Care Option

        Need Help Paying for Child Care

        Need Help Paying for Child Care - Spanish

        Parent Regulation Letter

        Parent Regulation Letter - Spanish

        Tax Donation Request

        Tax Donation Request - Spanish

    Child Care Resources

        Booklet Recordkeeping for Your Children

        Booklet Recordkeeping for Your Children - Spanish

        Keep Me Home If Flyer

        Keep Me Home If Flyer - Spanish

FACT SHEETS

        Car Seat Loan Program Fact Sheet

        Car Seat Loan Program Fact Sheet - Spanish

        CCR&R Fact Sheet

        CCR&R Fact Sheet - Spanish

        Free to Grow Fact Sheet

        Free to Grow Fact Sheet - Spanish

        OHSP Fact Sheet

        OHSP Fact Sheet - Spanish

        USDA Fact Sheet

        USDA Fact Sheet #2

        USDA Fact Sheet - Spanish

        WIC Fact Sheet

        WIC Fact Sheet - Spanish

        Youth Mentoring Fact Sheet

        Youth Mentoring Fact Sheet -  Spanish

FAMILY SUPPORT & CONNECTIONS

        Flexible Funding Policy and Procedure

        Family Support & Connections Policy and Procedure

        Social Service Policy and Procedure

FISCAL MANAGEMENT

    Fiscal Management

        Contract Award

        Compliance with the Davis-Bacon Act

        Davis-Bacon Guidance

        Fiscal Management

        Meal Reimbursement Report & Summary of Expenditures

        Purchasing Flow Chart

        Work Request Procedure Flow Chart

    Timelines

        Accounting Assistant Timeline

        Fiscal Director Timeline

    Standard of Conduct

        Standard of Conduct

    Child Care Co-pay

        Co-pay Procedures 2007-2008

        Co-pay Procedures 2007-2008 - Spanish

    Grant Funded Opportunities

        Grant Funded Opportunities

HEALTHY START/HEALTHY FAMILIES

    Oregon Healthy Start/Healthy Families Policies & Procedures Manual

        Healthy Start/Healthy Families Policies & Procedures

    Healthy Start/Healthy Families Quick Start Manual

        Quick Start for Healthy Start/Healthy Families Staff

    Red Book

        Healthy Start/Healthy Families Evaluation Manual

    Healthy Start/Healthy Families Guide for Supervisors & Managers

        Oregon Healthy Start/Healthy Families Reference Guide for Program Managers & Supervisors

    Cultural Sensitivity Workbook

        Cultural Sensitivity Workbook

    Critical Elements

        Healthy Start/Healthy Families Critical Element #1

        Healthy Start/Healthy Families Critical Element #2

        Healthy Start/Healthy Families Critical Element #3 - Voluntary Services that Build Family Trust

HUMAN RESOURCE MANAGEMENT

    Human Resource Management

        Application

        Human Resource Management

        Organizational Matrix Chart

    Classification Descriptions

        Job Classification

        Program Coordinator

        Program Director

        Program Manager

        Program Specialist

    Salary Schedule

        Position by Classification

        Salary Scale

    Administrative Time Lines

        Associate Director - Administrative

        Associate Director - Children's Services

        Executive Director

        Human Resource Director

        Operations  Director East

        Operations Director West

        Operations Director East/West

        Team Leader

    Employment Policies

        Absentee Policy

        Alcohol & Drug Policy

        Board Training Plan 2007-2008

        By Laws

        Employee Benefits Book

        Employee Travel Policies

        Employment Policies

        Parent Training Plan

        Pre-Hire Drug Screen Policy

        Policy Against Harassment

        SDC Plan

        SDC Record Form

        Tobacco-Free Environment Policy

        UMCHS Training Plan       

    Job Descriptions

    Bus Drivers

        Bus Driver

        Bus Monitor

    Cooks

        Cook Janitor

        Hawthorne Cook

        Maintenance Janitor

    Directors

        Associate Director - Administration

        Associate Director - Family & Community Development

        Associate Director - Operations

        Child Care Resource & Referral Director

        Education Disabilities Director

        Executive Director

        Family Community Development Director

        Fiscal Services Director

        Health Services Director

        Human Resources Director

        Information Systems Director

        Nutrition Director

        Operations Director East

        Operations Director East/West

        Operations Director Hermiston

        Operations Director West

        Weed & Seed Project Director

    Education

        Center Based Teacher Assistant Home Visitor

        Child and Family Advocate

        Family Educator - Heppner       

        Full Day Teacher

        Full Day Teacher Assistant

        Grant County Teacher

        Substitute Teacher Assistant

        Teacher Assistant/Bus Monitor

        Volunteer Class Aide

        Volunteer Clerical Assistant

    Health

        EHS Health Resource Specialist       

        Health Resource Specialist

    Managers

        CASA Manager

        Community Development Manager

        Education Operations Manager

        Education Manager

        Family Development Manager

        Grant County Manager

        Mental Health Manager

        Operations Manager

        Parent Involvement Manager

        Team Leader

        Transportation Manager

        USDA Manager

        WIC Operations Manager

    Office

        Accounting Assistant

        Administrative Assistant

        Agency Receptionist

        CCR&R Consultant - Professional Development Coordinator

        Custodian

        Data Entry Coordinator

        Data Entry Coordinator/Technology Assistant

        Human Resources Assistant

        Maintenance

        Secretary

    Social Services

        Bilingual Family Advocate

        Bilingual Family Resource Specialist

        Healthy Start/Healthy Families Family Advocate

        Healthy Start/Healthy Families Advocate  EHS Outreach

        HS/EHS Family Advocate

        Male Involvement Coordinator

        Youth Investment Coordinator

    WIC

        WIC Certifier

        WIC Clerk

        WIC Certifier/Clerk

        WIC Certifier/Clinic Team Leader

        WIC Operation Manager

        WIC Breastfeeding Peer Counselor

        WIC Breastfeeding Peer Counselor/Interpreter   

    Hiring Policy

        Catching Success New Staff Orientation

        Hiring Procedure

        Hiring Process Flow Chart

        Transfer Promotion Form

    Plan of Assistance

        Plan of Assistance

    Volunteer Training Program-Career Ladders

        Confidentiality Agreement

        Classroom Assistant Volunteer Evaluation

        Clerical Assistant Volunteer Evaluation

        Performance Skills

        Performance Skills - Spanish

        Volunteer Class Aide

        Volunteer Orientation Checklist

        Volunteer Time Sheet

        Volunteer Training Program Career Ladders

    Staff Training Program-Career Ladders

        Developmental & Work out of Classification

        Staff Career Ladders Promotional

        Staff Training Program - Career Ladders

    Staff Performance Appraisals

        Staff Performance Appraisals Procedure

Monthly/Yearly Evaluation Forms

Bus Drivers:

Bus Driver 4 Month Evaluation

Bus Driver 6 Month/Yearly Evaluation

Bus Monitor 4 Month Evaluation

Bus Monitor 6 Month/Yearly Evaluation

Cooks:

Cook/Janitor 4 Month Evaluation

Cook/Janitor 6 Month/Yearly Evaluation

Hawthorne Cook/Janitor 4 Month Evaluation

Hawthorne Cook 6 Month/Yearly Evaluation

Directors:

Associate Director - Admin 6 Month/Yearly Evaluation

Associate Director - Child & Family Services 6 Month/Yearly Evaluation

Child Care Director 4 Month Evaluation

Child Care Director 6 Month/Yearly Evaluation

Education/Disabilities Director 4 Month Evaluation

Education/Disabilities Director 6 Month/Yearly Evaluation

Executive Director 4 Month Evaluation

Executive Director 6 Month/Yearly Evaluation

Family/Community Development Director 4 Month Evaluation

Family/Community Development Director 6 Month/Yearly Evaluation

Fiscal Director 4 Month Evaluation

Fiscal Director 6 Month/Yearly Evaluation

Human Resource Director 4 Month Evaluation

Human Resource Director 6 Month/Yearly Evaluation

Information Systems Director 4 Month Evaluation

Information Systems Director 6 Month/Yearly Evaluation

Mental Health Director 4 Month Evaluation

Mental Health Director 6 Month/Yearly Evaluation

Nutrition Director 4 Month Evaluation

Nutrition Director 6 Month/Yearly Evaluation

Operation Director East 4 Month Evaluation

Operation Director East 6 Month/Yearly Evaluation

Operation Director West 4 Month Evaluation

Operation Director West 6 Month/Yearly Evaluation

Education:

Center Base CFA 4 Month Evaluation

Center Base CFA 6 Month/Yearly Evaluation

Combination CFA 4 Month Evaluation

Combination CFA 6 Month/Yearly Evaluation

Education Manager 6 Month/Yearly Evaluation

Education-Operations Manager 6 Month/Yearly Evaluation

EHS Teacher 4 Month Evaluation

EHS Teacher 6 Month/Yearly Evaluation

EHS Teacher Assistant 4 Month Evaluation

EHS Teacher Assistant 6 Month/Yearly Evaluation

Full Day Teacher 4 Month Evaluation

Full Day Teacher 6 Month/Yearly Evaluation

Teacher Assistant 4 Month Evaluation

Teacher Assistant 6 Month/Yearly Evaluation

Teacher-Cook-Assistant Bus Monitor 6 Month/Yearly Evaluation

Health:

Health Resource Specialist 4 Month Evaluation

Health Resource Specialist 6 Month/Yearly Evaluation

Managers:

Community Development Manager 4 Month Evaluation

Community Development Manager 6 Month/Yearly Evaluation

Education Manager 4 Month Evaluation

Education Manager 6 Month/Yearly Evaluation

Grant County Manager 4 Month Evaluation

Grant County Manager 6 Month/Yearly Evaluation

Mental Health Manager 6 Month/Yearly Evaluation

Team Leader 4 Month Evaluation

Team Leader 6 Month/Yearly Evaluation

Transportation Manager 4 Month Evaluation

Transportation Manager 6 Month/Yearly Evaluation

USDA Manager 6 Month/Yearly Evaluation

WIC Certifier Clinic Team Leader 4 Month Evaluation

WIC Certifier Clinic Team Leader 6 Month/Yearly Evaluation

WIC Operations Manager 4 Month Evaluation

WIC Operations Manager 6 Month/Yearly Evaluation

Office:

Accounting Assistant 4 Month Evaluation

Account Assistant 6 Month/Yearly Evaluation

Administrative Assistant 4 Month Evaluation

Administrative Assistant 6 Month/Yearly Evaluation

Administrative Secretary 4 Month Evaluation

Administrative Secretary 6 Month/Yearly Evaluation

Bi-Lingual Administrative Assistant 4 Month Evaluation

Bi-Lingual Administrative Assistant 6 Month/Yearly Evaluation

Bi-Lingual Community Coordinator 4 Month Evaluation

Bi-Lingual Community Coordinator 6 Month/Yearly Evaluation

CCR&R Parent Provider Professional Development Coordinator 4 Month Evaluation

CCR&R Parent Provider Professional Development Coordinator 6 Month/Yearly Evaluation

Custodian 4 Month Evaluation

Custodian 6 Month/Yearly Evaluation

Data Entry Coordinator 4 Month Evaluation

Data Entry Coordinator 6 Month/Yearly Evaluation

Accounting Assistant 4 Month Evaluation

Accounting Assistant 6 Month/Yearly Evaluation

Maintenance 4 Month Evaluation

Maintenance 6 Month/Yearly Evaluation

Receptionist 4 Month Evaluation

Receptionist 6 Month/Yearly Evaluation

Technology Coordinator 4 Month Evaluation

Technology Coordinator 6 Month/Yearly Evaluation

Social Services:

Community Safety Net Coordinator 6 Month/Yearly Evaluation

EHS Family Advocate 4 Month Evaluation

EHS Family Advocate 6 Month/Yearly Evaluation

Family Advocate - Neighborhood Coordinator 6 Month/Yearly Evaluation

Family Advocate - Parent Involvement 4 Month Evaluation

Family Resource Specialist - WIC Peer Counselor 6 Month/Yearly Evaluation

Healthy Start/Healthy Families Family Advocate 4 Month Evaluation

Healthy Start/Healthy Families Family Advocate 6 Month/Yearly Evaluation

HS Family Advocate 4 Month Evaluation

HS Family Advocate 6 Month/Yearly Evaluation

HS Family Advocate-Male Involvement Coordinator 4 Month Evaluation

HS Family Advocate-Male Involvement Coordinator Team Leader 6 Month/Yearly Evaluation

WIC:

WIC Certifier 4 Month Evaluation

WIC Certifier 6 Month/Yearly Evaluation

WIC Certifier Clinic Team Leader 4 Month Evaluation

WIC Certifier Clinic Team Leader 6 Month/Yearly Evaluation

WIC Clerk 4 Month Evaluation

WIC Clerk 6 Month/Yearly Evaluation

WIC Clerk/Certifier 4 Month Evaluation

WIC Clerk/Certifier 6 Month/Yearly Evaluation

WIC Operations Manager 4 Month Evaluation

WIC Operations Manager 6 Month/Yearly Evaluation

WIC Breastfeeding Peer Counselor 4 Month Evaluation

WIC Breastfeeding Peer Counselor 6 Month/Yearly Evaluation

WIC Breastfeeding Peer Counselor - Family Resource Specialist 6 Month/Yearly Evaluation

    Professional Development Plans

        Education Professional Development Plan

        Professional Development Plan - Generic

    Criminal History Check-Fingerprinting

        Criminal History Registry

   Staff Coverage

          Staff Coverage Documentation for Centers

        Full Day Flow Chart

        Part Day Flow Chart

   Governing Bodies Training Procedures

        Procedure for Governing Body Training Plan

   Staff Qualifications & Supervision

        Staff Qualifications

OPERATIONS MANAGEMENT

    Student - Client Records Policy

        Student-Client Records Policy

    Safety Policy

        Safety Policy

        Safety Committee Policy

        Safety Manual for Home Visitors

    Bloodborne Pathogens Exposure Control Plan

        Bloodborne Pathogens Exposure Control Plan

    Grievance Policy

        Grievance Policy

    Complaint Policy

        Complaint Policy

    Children at Work Policy

        Children at Work Policy

    Emergency Preparedness Plan

        Emergency Chain of Command

        Emergency Preparedness Plan Policy

        Emergency Procedure Manual

    Hazard Communication Program

        OSHA Hazard Communication Program

    Confidentiality

        Authorization for Release - English & Spanish

        Confidentiality Policy

    Child Abuse and Neglect Policy and Procedure

        Child Abuse & Neglect Policy & Procedure

    Family Literacy Policy

        Comprehensive Literacy Policy

        Family Literacy Policy

    Computer Policy

        Children and Computer Guidelines

        Computer Use & Email Policy

        Electronic Signature Policy

        How to Check your Email Flow Chart

        Software-hardware Review

    Referral Policy

        Internal Referral Form

        Making a Referral on a Child Flow Chart

        Referral Policy

    CPR and First Aid Training Policy

        Employee CPR and First Aid Training Policy

    Stipends

        Stipends

    Contracts

        Certification Statement For Independent Contractor

    Breastfeeding Guidelines

        Workplace Breastfeeding Support Policy

    Wellness

        Guidelines for Healthy Meals in the Workplace

    Cellular Phone Use

        Cellular Phone Procedure

    Comprehensive Literacy Policy

        Comprehensive Literacy Policy

    Pandemic Flu Planning

        Pandemic Flu Planning

    Tobacco Cessation Policy

        Tobacco Cessation Policy

    Home Visitor Safety

        Safety Manual for Home Visitors

    School Closure Procedures

        School Closure Procedures for Staff

PERFORMANCE STANDARDS

        Child Health and Developmental Services

        Child Health and Safety

        Child Mental Health

        Community Partnerships

        Education and Early Childhood Development

        Eligibility, Recruitment, Selection, Enrollment and Attendance

        Facilities, Materials and Equipment

        Family Child Care

        Family Partnerships

        Human Resource Management

        Management Systems and Procedures

        Nutrition

        Program Governance

        Services for Children with Disabilities

        Staffing and Program Options

        Transportation

PLANNING & MANAGEMENT

    Program Planning Policy

        Program Planning Policy

    Contract Monitors Policy

        Contracts Monitoring Policy

        Contracted Site Program Monitor

    Shared Decision Making

        Shared Decision-Making-Internal Dispute Resolution

    Monitoring Policy & Calendars

        Burn Safety - Hot Water Temperature

        The “Faucet Friend” Water Temperature Indicator

        Family Partnership Monitor Policy

        File Review Checklist Procedure

        Fiscal Monitors

        Health & Safety Checklist Flow Chart

        Health & Safety Checklist Procedure

        Monitoring Policy

        Nutrition Services Monitoring Policy

        Perpetual Monitoring Calendar

        Responsibility Matrix

        Tap Water Scalds

    Communications Systems

        Center Team Meeting Flow Chart

        Communication - Child Care

        Communication - Education/Disabilities Program

        Communication - EHS

        Communication - Exec Director

        Communication - Family Development-Parent Involvement

        Communication - Mental Health

        Communication - Nutrition

        Communication - Health

        Communication System

        Healthy Start/Healthy Families Communication

        WIC Communication Monitoring System

WIC PROCEDURES

    Abbreviation List

        Abbreviation List

        WIC Appointment Abbreviations

    Breastfeeding Promotion Policy & Procedures

        Breastfeeding Flow Chart

        Breastfeeding Policy and Procedure

        Breast Pump Policy and Procedure

        Breastfeeding Promotion

    Cleaning Guidelines

        WIC Cleaning guidelines

    Disposal of Sharps

        Disposal of Sharps

    File Retention and Destruction

        File Retention and Destruction

    Handling of Body Fluids Policy

        Handling of Body Fluids Policy

    Blood/Body Fluids Clean-up Policy and Procedure

        Blood/Body Fluids Clean-up Policy and Procedure

    Hand Washing

        Hand Washing

        WIC Hand Washing Procedure

    Personal Protective Equipment - Use of Gloves

        Personal Protective Equipment Policy

    Hemocue Quality Control Policy

        Hemocue Quality Control

        Hemocue Daily Care

    Hemoglobin Test Procedures

        Hemoglobin Test Procedures

    Breastfeeding Peer Counselor Program

        Process Summary for Enrolling Participants in BFPC program

    Oregon WIC Program High Risk Nutrition Referral Criteria

        Oregon WIC Program High Risk Nutrition Referral Criteria

        High Risk and R.D. Referral Guidelines

    Scheduling Policy

        Scheduling Policy

    Nutrition/Growth Assessments for HS/EHS Children

        Nutrition Assessment Procedure for HS/EHS

    Referral to County Health Department

        WIC Nutritional Risk Assessment

        WIC Program Referral

        Referral to County Health Dept. Form

    WIC Vouchers

        FI Farmer's Market Coupon Security

        FI Issuance & Printing

        FI Mailing 

        Scheduling Policy

        Storage of FI Stubs

        Vouchers for Pregnant Women

    WIC Satellite Clinic Program Integrity

        Satellite Clinic Program Integrity

    WIC Guidance for Quality Nutrition Classes

        Guidance for Quality Nutrtion Classes

        Guidance for Quality Nutrtion 2nd Classes

    WIC Procedures for Measurement

        Weight, Height/Length, Head Circumference Procedure

    WIC Self Assessment

        WIC Self Assessment

    WIC Guidelines for Client Referral to Registered Dietitian

        Guidelines for Client Referral to Registered Dietitian

        Guidelines for Counseling by Risk Factor

        Medical Documentation Form Procedure